Operation Plan (OPLAN) for the extended EU Police Mission (EUPM) in Bosnia and Herzegovina (BiH) - Hoofdinhoud

COUNCIL OF Brussels, 8 February 2008

THE EUROPEAN UNION

16386/07 EXT 1

CIVCOM 666 PESC 1509 COSDP 1062 COPS 307 COWEB 301 EUPM 30

PARTIAL DECLASSIFICATION of document: 16386/07 RESTREINT UE dated: 10 December 2007 new classification: none

Subject: Operation Plan (OPLAN) for the extended EU Police Mission (EUPM) in Bosnia and Herzegovina (BiH)

Delegations will find attached the partially declassified version of the above-mentioned document.

________________________

ANNEX COUNCIL OF Brussels, 10 December 2007

THE EUROPEAN UNION

16386/07 EXT 1 (08.02.2008)

CIVCOM 666 PESC 1509 COSDP 1062 COPS 307 COWEB 301 EUPM 30

NOTE

From : Committee for Civilian Aspects of Crisis Management

To : Political and Security Committee

Subject : Operation Plan (OPLAN) for the extended EU Police Mission (EUPM) in Bosnia and Herzegovina (BiH)

Delegations will find the Draft Operation Plan (OPLAN) for the extended EU Police Mission

(EUPM) in Bosnia and Herzegovina (BiH)

____________________

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REFERENCES

A. European Council Conclusions, Thessaloniki, 19-21 June 2003. B. Council Joint Action (2002/210/CFSP) on the European Union Police Mission, 11 March 2002. C. Council Joint Action, 27 February 2003, amending Joint Action 2002/210/CFSP on the European Union Police Mission (2003/141/CFSP). D. Council Joint Action, 17 March 2003, amending Joint Action 2002/210/CFSP on the European Union Police Mission. E. Council Joint Action, 17 February 2005, amending Joint Action 2002/210/CFSP on the European Union Police Mission (2004/143/CFSP). F. European Security Strategy: Bosnia and Herzegovina/Comprehensive Policy June 2004 (doc. 10099/04). G. Council Joint Action 2005/824/CFSP, 24 November 2005, on the European Union Police Mission (EUPM) in Bosnia and Herzegovina (BiH) H. EUPM-EUFOR Common Operational Guidelines of 11 May 2006, revised on 19 October 2006 and 31 May 2007 I. European Union Police Mission in Bosnia and Herzegovina six-monthly review report of 03 May 2007 (doc 8900/07) J. Report of the Secretary General/High Representative on EUPM's 3rd six-monthly review report of 04 May 2007 (doc 9295/07) K. CIVCOM advice on the Report of the Secretary General/High Representative on EUPM's 3rd six-monthly review report of 29 May 2007 (doc 10103/07) L. Council Joint Action 2007/87/CFSP, 07 February 2007, amending and extending the mandate of the European Union Special Representative in Bosnia and Herzegovina M. Council Joint Action 2007/748/CFSP, 19 November 2007, amending Joint Action 2007/87/CFSP amending and extending the mandate of the European Union Special Representative in Bosnia and Herzegovina N. Council Decision 2007/427 i/CFSP, 18 June 2007, appointing the European Union Special Representative in Bosnia and Herzegovina O. United Nations Security Council Resolution 1325 (2000) on Women, peace and security

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P. Mainstreaming of Human Rights into ESDP (doc. 11936/06) plus CivCom and EUMC advices

Q. Checklist to ensure gender mainstreaming and implementation of UNSCR 1325 in the planning and conduct of ESDP operations (doc. 12068/06)

R. CivCom advice on the "Checklist to ensure gender mainstreaming and implementation of UNSCR 1325 in the planning and conduct of ESDP operations" (doc 12947/06)

S. Policy of the EU on the security of personnel deployed outside the EU in an operational capacity under Title V of the Treaty on European Union (doc.9490/06)

T. Generic Standards of Behaviour for ESDP Missions (doc. 8373/3/05) U. Guidelines for Command and Control Structure for EU Civilian Operations in Crisis management (doc. 9919/07) V. Coordination and coherence between the EU Special Representative (EUSR), the EU military operation (EUFOR - Althea) and the EU Police Mission (EUPM) in Bosnia and Herzegovina (BiH) : Case study and Recommendations for the future (doc.16770/06) W. Invitation letter from the Chairman of the Bosnia and Herzegovina Presidency for a follow on mission dated 25 September 2007 X. Agreement between the European Union and Bosnia and Herzegovina (BiH) on the activities of the European Union Police Mission (EUPM) IN BiH, 4 October 2002. Y. SH/HR positive answer to the Invitation letter from the Chairman of the Bosnia and Herzegovina Presidency, on 22 October 2007 Z. Council Joint Action 2007/749/CFSP, 19 November 2007, on the European Union Police Mission (EUPM) in Bosnia and Herzegovina (BiH)

AA. CIVCOM advice on the Report of the Secretary General/High Representative on EUPM's 4th six-monthly review report of 23 November 2007 (doc. 15783/07)

BB. Recommendations for Enhancing Cooperation with NGOs and CSOs in the framework of EU civilian crisis management and conflict prevention of 23 November 2007 (doc. 15574/1/06)

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SITUATION

1.1. General

The mandate for EUPM in Bosnia and Herzegovina (BiH) expires on the 31 December 2007. Supported by the European Commission (EC) institution-building programmes and as part of the broader rule of law approach in coordination with the EUSR/OHR, EUPM has made considerable achievements in developing sustainable policing arrangements under BiH ownership, in particular with regard to enhancing operational cooperation and coordination in the fight against organised crime, including through the strengthening of police-prosecution relations and by carrying out regular and thematic inspections.

1.2. EUPM 2006-2007

EUPM, under the guidance and coordination of the EUSR and as part of the broader

rule of law approach in BiH and in the region, aimed, through mentoring, monitoring

and inspecting, to establish in BiH a sustainable, professional and multiethnic police

service operating in accordance with best European and international standards. This

police service should operate in accordance with commitments made as part of the

Stabilisation and Association process with the European Union, in particular with

regard to the fight against organised crime and police reform.

1.2.1. Achievements of EUPM

Some of the EUPM's achievements to date include:

a.) Based on its comprehensive organized crime situation analysis and its

targeted approach, EUPM's advice on the planning and conduct of major

and organized investigations and operations has yielded concrete results and

has improved the cooperation between police services in Bosnia and

Herzegovina.

b.) With regard to police-prosecution relations, the mission helped to transform

previously confrontational attitudes into practical arrangements to improve

the quality of investigations, including on the court district level. Practical

coordination on local level has started to yield results thanks to the targeted

anti-organized crime approach of the mission.

c.) EUPM contributed decisively to the work of the Directorate for the

Implementation of Police Restructuring (DIPR). The final report of the

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DIPR constitutes the basis for the facilitation of intermediate reform and

harmonisation efforts in anticipation and preparation of a political

agreement on police restructuring in which the mission played an important

advisory role.

d.) Solid development of state-level institutions, in cooperation with the EC,

not least the Ministry of Security, the BiH Border Police and the

consolidation of the State Investigation and Protection Agency (SIPA) into

an operational police agency with enhanced powers to fight major and

organised crime.

e.) Development of local ownership of the reform process through the

establishment of the Police Steering Board, co-chaired by EUPM and local

authorities, which is playing an important role in harmonisation and

coordination efforts.

f.) The development of an inspection methodology aimed to strengthen the

accountability mechanism of police.

g.) The support to BiH law enforcement agencies in participating in

international police cooperation mechanisms, notably in the implementation

of the BiH-EUROPOL strategic agreement of February 2007.

1.2.2. Progress at the end of EUPM mandate

NOT DECLASSIFIED

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Pages 6 through 9: NOT DECLASSIFIED

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NOT DECLASSIFIED

• 2. 

  MISSION

2.1. Mission mandate

EUPM, in coordination with and under the local political guidance of the EUSR, and as part of the broader rule of law approach in BiH and in the region, will aim, through mentoring, monitoring and inspecting, to establish in BiH a sustainable, professional and multiethnic police service operating in accordance with European and international standards. This police service should operate in accordance with commitments made as part of the Stabilisation and Association process with the European Union, in particular with regard to the fight against organised crime and police reform. EUPM will operate in line with the general objectives of Annex 11 of the General Framework Agreement for Peace in Bosnia and Herzegovina and its objectives will be supported by European Community instruments. EUPM will continue to lead the policing aspects of the ESDP efforts in the fight against organised crime, without prejudice to the agreed chains of command. EUPM will assist local authorities in planning and conducting major and organised crime investigations, in contributing to an improved functioning of the whole criminal justice system in general and enhancing police prosecutorrelations in particular. EUPM will, together with the EC, assist BiH authorities to identify remaining police development needs which could be addressed through Community assistance.

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Pages 11 through 19: NOT DECLASSIFIED

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NOT DECLASSIFIED

3.3.1 Organisation of Mission a.) The Mission will be built on the principle of co-locations in well identified areas at the senior management level, with significant emphasis placed on the state-level

agencies. 1 EUPM will maintain a visible and, above all, perceivable presence with

a clear sense of local ownership. b.) Depending on the needs of the Mission, the HoM may propose to change the

internal organisational structure, as appropriate. c.) The Mission will have a three level structure:

First level: EUPM Main Headquarters. Second level: Regional Offices/Border Police/SIPA Main Headquarters. Third level: Co-locations and Border Police/SIPA Field Offices.

• a) 

  Within the Anti-Organised Crime Department, the Criminal Justice Unit will be strengthened and will be primarily responsible for enhancing the coordination and cooperation between the police and prosecutorial authorities in coordination with EUSR. Criminal Justice experts and Inspection teams will operate at all levels in BiH and be deployed both at HQ and regional level.

• b) 

  There will be four EUPM regional offices which will be supported by co-locations in well identified areas. The field structure will be established in line with the regional structure of SIPA, which is the state level agency leading the fight against major and organised crime. This structure will ensure a consistent approach when dealing with the different police agencies and allow EUPM staff to have a broader view of policing issues. EUPM staff will also be able to effectively communicate and coordinate both internally and externally. It will also promote communication and cooperation between the local police agencies.

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NOT DECLASSIFIED

3.8.2. Reviews

Under the guidance of the chain of command, six monthly reviews of EUPM will be conducted in coordination with the EUSR and EUFOR.

3.8.3. Conditionality

The presence of EUPM in BiH will be based on continued cooperation and support from the BiH authorities. In the case of encountering any obstruction in the accomplishment of its mandate, the HoM will be able to seek the appropriate response at the highest level, where appropriate, directly, or through the EUSR/OHR.

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3.8.4. Rules of Engagement (RoE)

EUPM is an unarmed Mission and as such has no rules of engagement.

3.8.5. Legal aspects

The status of EUPM and its staff in BiH has been regulated with the Status of Forces Agreement (SOFA) concluded between the EUPM and the BiH authorities on 04 October 2002. According to the SOFA, the EUPM personnel shall be granted all privileges and immunities equivalent to that of diplomatic agents granted under the Vienna Convention on Diplomatic Relations of 18 April 1961, subject to which the EU Member States and other Sending Parties shall have priority of jurisdiction. These privileges and immunities shall be granted to the EUPM personnel during their mission, and thereafter, with respect to official acts previously performed in the exercise of their mission. The application of the SOFA has been extended to cover the refocused mandate of EUPM to ensure privileges and immunities allowing for the effective

performance of EUPM’s duties. 2

3.8.6. Security and evacuation plan

The HoM has overall responsibility and is accountable for the security of the Mission and the safety of Mission personnel. The HoM will be supported by a dedicated Senior Mission Security Officer (SMSO), who will closely liaise with the Council Security Office on all matters pertaining to the safety and security of international and local EUPM staff deployed in the Mission. The PHoM will also appoint a Security Management Team to assist her/him in the management of security issues.

The safety of Mission personnel will be ensured based on the EUPM Security Concept. 3

3.8.7. Information and Communication Strategy

A coherent information and communication strategy is needed to ensure that not only the EUPM but also the EU's overall approach towards BiH is well understood. It is of key importance that all activities undertaken by the EU in BiH come across as a single, coherent policy for both the short and the longer term. The accent will be placed on the achievements of the local police under the support of EUPM so as to build confidence in the national instrument and make local security less dependent on the international presence and more dependent on the national authorities and

2 SG/HR, and BiH Presidency agreed to extend the application of SOFA through an exchange of letters in December 2005.

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institutions. The information and communication strategy will be articulated around the key tasks and horizontal tasks of the mission and be aimed both at the population of BiH and the international community. Close cooperation and coordination of EUPM with EUSR, EUFOR, SG/HR spokesperson/SGC press office in Brussels and relevant Commission services, including the EC Delegation in Sarajevo, will be

established. 4

3.8.8. Protocol and official visits

Special procedures and arrangements have been determined for protocol and official

visits. The EU/IC office within the HoM’s office will be responsible for this work. 5

3.8.9. Standing Operation Procedures

The SOP of EUPM of November 2006 will remain in place and will be updated.

3.8.10. Reporting and information exchange requirements a) The EUPM Reporting System will embrace all aspects of the Mission. Reporting procedures will be performed as per CONOPS and OPLAN.

• b) 

  In addition to regular contacts with the EUSR; briefings will be given to the chain of command as appropriate.

• c) 

  Appropriate information exchange mechanisms have been established between EUPM and EUFOR, and other authorised agencies and institutions. Where necessary, information and reports will be transmitted by secure means.

• d) 

  Any major emergency incident involving EUPM personnel will be immediately reported to the Civilian Operations Commander, the Watch-keeping capability and the

EU Joint SITCEN. 6

• 4. 

  ADMINISTRATION AND SUPPORT

4 The EUPM Press and Information concept is presented in Annex D

5 The EUPM Protocol concept is presented in Annex E

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Under the direct HoM authority there is a Head of the Administration and Support Department is in charge of the management of the administration, financial control and support function of the Mission, establishing the strategy to support the operational needs of the Mission.

4.1. Concept for Logistics a) Logistical support based on the existing arrangements for the previous EUPM has been adapted to and adjusted for the new EUPM.

• b) 

  The logistics concept will embrace the principle of MHQ coordinated central purchase and delivery, followed by co-coordinated and timely issuance to all elements of the Mission in the field.

• c) 

  Logistical support will be cost effective and make maximum use of local resources where possible in order to reduce costs and to maintain adequate logistical resources. The mission will maintain a small stock of operationally essential equipment and material.

• d) 

  Logistic support will be based on the following three concepts and in accordance with EU regulations.

  Close support, Contracting out of local supplies and, Providing full operability for all components of the Mission through three levels of logistic support,

  7

• e) 

  Three levels for logistical support will be as follows. Main Headquarters,

  Regional Office/Border Police-SIPA MHQ, Co-locations/Border Police-SIPA field offices

4.1.1. Responsibilities of Contributing States

Contributing States will deploy and re-deploy their personnel individually and be responsible for providing and maintenance of personal equipment (national police uniform and personal equipment). Each contributing state shall bear the cost related to the police officers and international civilian seconded by it, including salaries, allowances and travel expenses to and from BiH. For international non-seconded personnel these issues will be covered under contractual arrangements.

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4.2. Procurement

Procurement of supplies, services and works for the mission will be based on tender procedures and follow the principles of transparency, proportionality, equal treatment of potential contractors and non-discrimination.

The HoM shall act as Contracting Authority and fully comply with the procurement procedures laid down in the Financial Regulation applicable to the general budget of the European Communities and its implementing rules.

4.3. Personnel administration

4.3.1 Principles a) The HoM exercising Operational Control (OPCON) retains the authority and the overall responsibility to appoint and deploy personnel.

• b) 

  The criteria for suitability for a post are: • Mission requirements; in accordance with the essential requirements and job descriptions for each post,

  • The individual staff member's experience, skills and professional qualifications, c) The deployment plan is based on detailed job descriptions that are available for all

  posts. d) Job descriptions will be disseminated to all Contributing States. Personnel, offered by

Contributing states, will be selected for the mission only if they satisfy in full, the

criteria set out in the relevant job description. Post specific ranks are inferred in the job

descriptions, but are not considered a pre-requisite to appointment in a post.

• e) 

  Appropriate rotation of seconded personnel will be ensured based upon a

recommended tour of one year.

• f) 

  Procedures for the exceptional withdrawal of personnel could take place due to

  8

  personal, disciplinary or medical reasons. 4.4. Finance

  The financial arrangements for EUPM are set out in article 12 of the Council Joint Action. (2007/749/CFSP). The HoM will be provided with the necessary financial resources in a timely manner.

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HoM will be responsible, under Commission’s supervision, for managing the funds granted, as laid down in the budget, in accordance with the Financial Regulations applicable to the General Budget of the European Communities and its implementing rules. The budget of EUPM will be handled in strict accordance with the principles of sound financial management. HoM shall respect the principles of legality, regularity, effectiveness, efficiency and economy. A financial management system shall be established to ensure compliance with the standards set out by the Commission. Financial reporting shall follow the procedures set out in Article 12 of the Joint Action and in the HoM’s contract with the European Commission. As prescribed in paragraph 3 of article 12 of the Council Joint Action. (2007/749/CFSP); the HoM shall report fully to the Commission on the activities undertaken in the framework of her/his contract. Financial Operating Procedures (expenditure, payments, income, reporting and respective forms) is further elaborated in the EUPM SOP.

4.5. Transportation support

The transportation concept is based on the adaptability of the multi-purpose fleet for all

facets of Mission requirements. Sufficient number of vehicles will be allocated for the

transportation of EUPM. 9

4.6. Medical Support

The medical support concept is prepared to organize medical support arrangements and

meet the needs of the EUPM staff. 10

4.7. Communications

4.7.1. General

EUPM will continue to have a timely and reliable communication network, including a back up system. The system will link the EUPM HQ to the General Secretariat of the Council and to all Mission units in the field, and will comprise a mixture of telephone, radio, IS and internet communications.

9 MTO concept is presented in Annex G.

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NOT DECLASSIFIED

4.8. Information technology

The Mission will have an IT system with E-mail facility throughout the structure of the

Mission which is properly vetted for and protected against unauthorised access,

intrusion and viruses. 11

• 5. 

  COMMAND and CONTROL ORGANISATION

5.1. Chain of command

• 1. 

  EUPM, as a crisis management operation, shall have a unified chain of command, .

• 2. 

  The Political and Security Committee (PSC) shall exercise, under the responsibility of the Council, the political control and strategic direction of the mission.

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• 3. 

  The Civilian Operation Commander, under the political control and strategic direction of the Political and Security Committee (PSC) and the overall authority of the SG/HR, shall exercise command and control of EUPM at the strategic level and, as such, shall issue instructions to the Head of Mission and provide him with advice and technical support.

• 4. 

  The Head of Mission shall exercise command and control of EUPM at theatre level and, as such, shall issue instructions for the effective conduct of EUPM in theatre, assuming its coordination and day-to-day management, following the instructions of the Civilian Operation Commander. He shall be directly responsible to the Civilian Operation Commander.

5.2. Transfer of authority

National authorities will transfer Operational Control (OPCON) over personnel to the

Civilian Operation Commander. The Head of Mission will exercise Operational Control

(OPCON) as assigned by the Civilian Operation Commander together with

administrative and logistic responsibility including over assets, resources and

information put at the disposal of the mission.

5.3. Command positions

For the specific purpose of this operation:

• a) 

  All members of the EUPM remain under full command of their national

authorities.

• b) 

  The EUPM Head of Mission shall be responsible for disciplinary control over

the staff. For seconded personnel, disciplinary action shall be exercised by the

national authority or EU institutions concerned.

• c) 

  Each contributing State should appoint a National Contingent Leader or

National Contact Point (NCL or NCP) to represent each national contingent

in the mission, responsible for contingent discipline.

• d) 

  The EUPM Desk within the CPCC will provide technical guidance and

support and will be the first point of contact for the Mission.

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List of Annexes

A. Territorial disposition of EUPM Regional Offices and Organisational charts. A2. EUPM Organigram A3. EUPM Structure B. Information Exchange C. Security and Safety D. Press and Public Information E. Protocol and Official visits F. Reporting Procedures G. Logistic Support H. Personnel Administration I. Medical Support J. Communication and Information System

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Annex A1

Territorial disposition of EUPM Regional Offices & Organisational Charts

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Annex A2 EUPM Organigramme

Staffing numbers constitute indicative planning.

HOM DHOM CASD

               Chief oF Staff

POLICE REFORM DEPARTMENT DHoM 3+0+3 Chief of Staff Casd 0+1+1

7+5+17 Ops Adv Ex Off 2+0+3 Personnel 1+0+6 Chief of PRD 1+0+1 Ex Off Finance/procurment 0+2+8

IT/com 0+2+20 Strategic Development Unit Transport Logisics 0+1+17 SDU Coordinator/Dep.Ch PRD 0+1+0 icu 1+0+1 SRU Advisers 3+0+2 2+6+53 DDO 1+0+2

             SARAJEVO BANJA LUKA

 Legal and Regulatory Unit Chief Adviser 1+0+1 Chief Adviser 1+0+1 LRU Coordinator 0+1+1 D/Chief Adviser 1+0+0 D/Chief Adviser 1+0+0 Legal Adviser 0+2+0 Advisers RO 3+0+3 Advisers RO 3+0+3 National Legal Advisers 0+0+4 Political and Legal Office Political and Legal Office

Political Advisers 0+1+3 Political Advisers 0+1+3

Government and Parliament Liaision Unit Legal Advisers 0+0+1 Legal Advisers 0+0+2 GPLU Coordinator 0+1+1 HoM's OFFICE 5+10+26 Inspection team officers 2+0+1 Inspection team officers 2+0+1 National Political Officers 0+0+2 Senior Political Advisor 0+1+1 Criminal Justice Unit 1+1+1 Criminal Justice Unit 1+1+1

Senior Legal Advisor 0+1+1 FIELD OFFICES FIELD OFFICES Support/Donor Unit EU/IC Coordination 1+1+2 Sarajevo 3+0+2 Banja Luka 3+0+2 SDU Coordinator 1+0+1 PPIO 1+2+10 Pale 3+0+2 Bihac 3+0+2 SDU Adviser (Projects/Datas) 1+0+3 Reporting/COMCEN 3+1+9 Tavnik 3+0+2

Senior Immigration Advisor 0+1+1 14+1+14 11+1+13

Legal Counsel to HoM 0+1+1

INSPECTION DEPARTMENT Mission security adv 0+1+0 MOSTAR TUZLA

19+0+10 Senior Finance Ad 0+1+1 Chief Adviser 1+0+1 Chief Adviser 1+0+1

Chief Inspection Department 1+0+1 D/Chief Adviser 1+0+0 D/Chief Adviser 1+0+0

Deputy Ch IT 1+0+0 Advisers RO 3+0+3 Advisers RO 3+0+3

Inspection Team Officer (HQ) 9+0+4 Political and Legal Office Political and Legal Office

Inspection Team Officers to Regional Offices 8+0+4 Political Advisers 0+1+2 Political Advisers 0+1+3

National Legal Adviser 0+0+1 Legal Advisers 0+0+1 Legal Advisers 0+0+1

IPO IC NS Inspection team officers 2+0+1 Inspection team officers 2+0+1

166 35 217 Criminal Justice Unit 1+1+1 Criminal Justice Unit 1+1+1

ANTI ORGANISED CRIME DEPARTMENT FIELD OFFICES FIELD OFFICES

16+9+12 Trebinje 3+0+2 Bijeljina 3+0+2 Chief AOCD Ch Staff Livno 3+0+2 Tuzla 3+0+2

Mostar 3+0+2 Brcko 3+0+2 AOC Unit 14+1+13 14+1+14

AOCU coord/Dp.Ch AOCD 1+0+1 25+0+17 34+1+22 AOCU Adviser 3+0+2 BORDER POLICE SIPA

ICCI 2+0+0 Chief Adviser 1+0+1 Chief Adviser 1+0+1 Crime Analyst Expert 2+0+0 D/Chief Adviser 1+0+0 D/Chief Adviser 1+0+0 Detention System Expert 0+1+1 Advisers 5+0+3 Management Expert 0+1+0 Customs Expert 0+1+0 FILEDS OFFICES Advisers 18+0+11

Airport 18+0+12 International Cooperation 2+0+1 Criminal Justice Unit Visegrad REGIONAL OFFICES

CJU Coordinator 0+1+1 Capljina Sarajevo 12+0+8 D/Coordinator to CJU 1+0+0 B.Grahovo Mostar

CJU Advisers (HQ) 3+2+3 B.Gradiska Tuzla

CJU Advisers (R.Off) 4+4+4 Bijeljina Banja Luka

National Political Officers 0+0+1 National Political Officers 0+0+1

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Annex A3 EUPM Structure

• 1. 

  Mission Management

  The Head of Mission (HoM) will lead EUPM and assume its day-to-day management. The Deputy Head of Mission (DHoM) will deputise for her/him and act on her/his behalf in case of absence. The tasks are intrinsically interlinked and necessitate a high level of coordination and co-operation throughout the Mission which will be ensured by the HoM and DHoM through the HoM’s office. The Chief of the Police Reform Department will be the third officer in command. The Chief Administration (C/ADM) will assist the HoM in the discharge of his/her duties by providing the whole range administration services to the Mission.

NOT DECLASSIFIED

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Pages 48 through 50: NOT DECLASSIFIED

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Annex B

Information Exchange

Introduction Information exchange is an integral aspect of the capabilities that EUPM must possess in

order to fulfil its Mission and notably to be able to perform its inspective role.

Timely and accurate intelligence is crucial to Mission realisation accomplishment and security. Within the parameters of security classification and confidentiality, information will be transparent and available to the appropriate levels of EUPM officials, in addition to being also based on the agreements for internal exchange of information.

NOT DECLASSIFIED

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Pages 52 through 54: NOT DECLASSIFIED

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Annex C

Security and Safety

• 1. 

  General

The safety and security of EUPM staff and property is primarily the responsibility of the BiH authorities, according to the terms of the SOFA signed between EU and BiH on the activities of the EUPM. The responsibility to establish and maintain a safe working environment for International Organisations (EUPM included) is incumbent primarily on EUFOR. EUPM signed a Memorandum of Understanding (MoU) with EUFOR on the 28 October 2005, setting out the responsibilities of both parties, in case of a need for emergency security support and evacuation.

Based on this MoU, EUFOR will provide emergency security support and evacuation to EUPM staff upon request from EUPM, if the local authorities fail to do so (CONPLAN Medusa 2006).

NOT DECLASSIFIED

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Pages 56 through 59: NOT DECLASSIFIED

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Annex D Information and Communication

• 1. 

  General

The Press and Public Information office (PPIO) will continue its work under the direct authority of the EUPM HoM. A comprehensive integrated EU information and communication strategy shall be developed with EUSR taking into consideration the specific roles and relevant activities of the EUSR, the EUPM, EUFOR and the other EU actors in theatre, both in the short and in the longer term.

• 2. 

  Policy

The press and public information strategy will mainly aim at maintaining support for EUPM and, in coordination with the other EU actors, the policy objectives of the EU in BiH as part of the EU effort to promote the Stabilisation and Association process also in the longer term. EUPM will focus on the achievements of local police, supported by EUPM in order to build confidence for the national instruments and make local security less dependent on the international presence and more response to the needs of the general public in BiH. Designated spokespersons are the only authorised persons to communicate with the media. Guidelines for EUPM staff on talking to the media will be issued as appropriate.

• 3. 

  Media

Media relations with the local population and international public through the press are an important element in communicating the achievements and objectives of EUPM, and of the overall EU presence as a consequence. Portrayals and perceptions of EUPM and EU may differ. EUPM must remain proactive in this regard. Representatives of the international media routinely operate in BiH and their number can significantly increase when special events or incidents arise. As policy, EUPM will support frequent and transparent media access to Mission activities and, according to special occasions and HoM approval, to MHQ in Sarajevo. The Press and Public Information office will deliver accurate, timely and sufficient information on EUPM activities and responses to given subjects. General themes will include:

• a. 

  The EUPM mandate 2008-09 within the general framework of the EU's broader rule of law approach in BiH in line with the general objectives of Annex 11 of

  the Dayton agreement.

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• b. 

  The three key tasks approach of the EUPM (Police Reform, Support to the Fight Against Organised Crime and Police Accountability).

• c. 

  EUPM's role in the police restructuring process. d. EUPM's presence in BiH with the full agreement of authorities in BiH, both at state and entity level, they have undertaken to cooperate fully with EUPM in its work. e. EUPM will contribute to the further development of professional, impartial police agencies that serve all BiH citizens. f. EUPM is an integral part of the broad range of EU activities (both on-going and planned) in BiH and an important element in BiH's progress toward Europe as set out in the Stabilisation and Association process. g. EUPM is a tool for contributing to regional stability and cooperation. h. EUPM is a key player in the fight against organised crime in BiH and the wider region. i. EUPM's action will help facilitate reconciliation and economic recovery by improving police professionalism and efficiency to better fight organised crime and corruption. j. On a regular basis, the HoM will task the press and public information office to liaise with the media and to participate in media briefings and press conferences. In relation to media matters, the press and public information office will:

  • issue press releases as requested and will maintain an updated database

  of all media in BiH;

  • dispatch press releases abroad; • request the assistance of the OHR/EUSR press office and/or the press

  office of the General Secretariat of the Council of the European Union, in close co-ordination with the relevant Commission’s services both in Brussels and Sarajevo;

  • liaise with the OHR/EUSR, EUFOR, European Commission’s services

  and, according to needs, other press offices in BiH and the press office of the General Secretariat of the Council of the European Union;

  • will receive guidance from the press office of General Secretariat of

  the Council of the EU / CPCC as appropriate;

ANNEX CPCC EN

• coordinate with other organisations involved in the civilian

implementation of the GFAP;

• monitor BiH media, inform the HoM of any media reference to EUPM

and where required propose a response;

• produce a daily local media overview for the Mission; • organise journalist trips to BiH with a special emphasis on EUPM.

• 4. 

  Public Information and Public Relations

Public information and awareness area crucial management tools, to this end the press and public information office will ensure the following:

• Develop, plan and implement public information campaigns and community policing

events both on a national and regional level;

• EUPM spokespersons will, upon instructions of the HoM participate in national and

local radio and TV programmes;

• in line with the overall policy of the EUPM the Press and Public Information office

will support the local police in their press and PR activities, including sponsoring of joint BiH Police /EUPM public relations or public information events and organising workshops and trainings for the spokespersons of the BiH Police;

• provide information on EUPM’s mandate, legal basis, and general framework,

cooperation with local authorities, programmes and intentions;

• establish contact with all media in BiH (local and international); • organise EUPM’s participation in the Brussels open day in May 2008 and 2009.

• 5. 

  EUPM website

As part of the overall EUPM public information arrangements, the Mission has created and put in place an effective EUPM website at www.eupm.org. The site serves as the electronic business card of the Mission. In addition, the site is being used as the main vehicle for the advertisement and reply procedure for any job vacancies as well as for publication of public tenders for the Mission which may arise. PPID are responsible for updating the website

ANNEX CPCC EN

• 6. 

  Mission Magazine

The Mission Magazine is a bi-weekly publication (500 copies circulation) aiming to inform

EUPM staff, as well as all local law enforcement agencies and fellow European and international actors in Bosnia and Herzegovina about EUPM activities.

• 7. 

  Activities

7.1. Support to Local Police Accountability a) The mission will continue activities, building on the 2006 local police accountability campaign Your security our obligation, by:

• contributing to improve the image of local police; • contributing to building confidence in the work of police; • public engagement – particularly to hard to reach groups (minority populations); • promoting good EU practice in the police, with a focus on anti-corruption; • continuing the process of branding and enhancing the image of police institutions; • promoting the role of Public Complaints Bureaux; • defining additional elements with the local police counterparts, such as:

• - 

  promoting police career as an attractive profession, focusing on women; - promoting the usage of the central police telephone number 122; - highlighting police achievements in strengthening accountability; - promoting police work through TV broadcasts (including through ‘Unsolved Cases’ of BHT and X files of TV Hayat); - encouragement to allow TV to film “on the job”.

• b) 

  Strengthening the role of police spokespersons.

• Continue to work on raising/highlighting their departmental image and importance of

role within their law enforcement agencies: promote allocation of a separate budget for public information activities;

• workshops with police spokespersons senior management for the development of media

strategies;

• support for improved cooperation and coordination between spokespersons of various

law enforcement agencies and prosecutors’ offices;

• promote exchange between spokespersons and media outlets, including through

temporary work placements.

ANNEX CPCC EN

7.2. Support to the Fight Against Organised Crime a) Operational aspects

• Public information campaign focusing on major forms of o rganised criminal activity; • Promote EUPM’s contribution to planning and conducting major and organized crime

investigations and encourage media to highlight police determination in the fight against organized crime and EUPM’s role in supporting police actions against organized crime;

• Public awareness programmes to enhance shared knowledge, understanding and the

general public’s as well as civil society’s responsiveness to the challenge of organized crime.

• b) 

  Criminal justice system aspects

• Professional public relations training/education for spokespersons of the prosecutors

offices; establishment of the Forum of Spokespersons of the Prosecutors Offices (based on the experiences with the EUPM-initiated Forum of Police Spokespersons) and establishment of connections between the two Fora.

• Professional public relations training/education for spokespersons of the courts;

establishment of a Forum of Spokespersons of the Courts; establishment of connections between the fora.

• Developing relations and common understanding between police, prosecution and

media, including through workshops, news blackout agreements, handbooks for the media, outlining main issues that the media should take into consideration when reporting on police and prosecution work.

• Promote a better understanding by the police and prosecution with regards to the media

as a tool for fighting crime and importance of providing media with timely and accurately information; establishment of trustful relations between media on one side and police and prosecution on the other side with a possible memorandum of understanding between them on exchange of information. c) Coordination aspects

• Public information activities on the role and responsibilities of the BiH Police Steering

Board as coordinating police body.

• Media activities focusing on the Board’s chairperson and regular update on

tasks/activities.

ANNEX CPCC EN

• d) 

  State Investigation and Protection Agency and Border Police

• Establishment and implementation of media and public information strategies aimed at

improving the image of the SIPA and Border Police as two state-level institutions.

• Representation in the press; support to the establishment/maintenance of websites. • Promoting EUPM’s strong support to further strengthening of the state level police

agencies via individual support projects.

ANNEX CPCC EN

Annex E

Protocol and Official Visits 1. General

The Protocol Officer in the EU/IC office will be responsible for protocol matters and official visits based on the following procedures. All requests for official visits to the EUPM MHQ will be formally processed through the Protocol Officer.

• 2. 

  Prioritising the visits

  The priority for visit will be as followings: a) Ministers (or assimilated ranks) and Members of Parliament, b) Political figures,

  • c) 

    Head (or deputies) of International Organisations, d) High ranking diplomats and senior police and military personnel.

• 3. 

  Request for visits

  Visit requests are to be sent no less than 10 days before the proposed visit with the following information: a) Purpose of the visit, b) Name, rank, position, nationality and biography of the Head of Delegation, c) Size and composition of the delegation, d) Planned arrival and departure time with modes and dates of travel.

• 4. 

  Articulation of visits

  Unless otherwise indicated to conduct in another manner, the official visit shall be as follows: a) General presentation of the Mission by the HoM or her/his designated representative, b) Specific briefing by a designate of the HoM depending on the subject matter, c) Short briefing by the National Point of Contact (if necessary and according to time), d) Visit to a co-location team in the field (if possible and necessary), e) A EUPM fact sheet and/or movie/slide presentation may be delivered to the visitors.

ANNEX CPCC EN

Annex F

Reporting Procedures

• 1. 

  General

Successful Information exchange is crucial to the success of all the international organisations in BiH involved in Rule of law. Within the parameters of security classification and

confidentiality, information will be transparent and available on as wide a basis as possible.

• 2. 

  Principles

  EUPM specific reports will be precise and concise in relation to the subject matter and will contain the recommendations, comments and/or impression of the signing authority. All the reports produced by EUPM will also include sufficient analysis to providing adequate information on the subject, to facilitate the decision taking mechanism. Reports will be forwarded by appropriate technical means to ensure secure and timely transmission and appropriate confidentiality.

• 3. 

  Reporting chain of command

The reporting chain will follow the chain of command consisting of SG/HR, the Civilian Operations Commander and Head of Mission. The EUPM HoM shall report to the Civilian Operations Commander. The Civilian Operations Commander shall report to the Council

through the SG/HR.

• 4. 

  Reporting

The Civilian Operations Commander, under the political control and strategic direction of the PSC sand the overall authority of the SG/HR, is the commander of EUPM at strategic level and, as such, shall issue instructions to the Head of Mission and provide him with advice and technical support. To this end an adequate level of reporting shall be ensured. Reports will be forwarded by the SG/HR to the Member States and Commission through the PSC or the

CIVCOM making due use of the ESDP Net for classified documents In accordance with the EUPM CONOPS and as required by the Civilian Operations Commander, the Mission will produce the following reports.

REPORT Frequency MAR (EUPM HoM Monthly Assessment Report) Monthly PERSREP (Personnel Report) Monthly LOGREP ( Logistics report) Monthly SPEREP (Special Report) As Required Weekly Operations Update (WOU) Weekly

In addition to the reports listed above, the HoM may decide to produce and submit additional

reports.

NOT DECLASSIFIED

NOT DECLASSIFIED

• 8. 

  Communication centre a.) The Communications Centre will be staffed 24 hours a day, 365 days a year, working a shift rotation system, that fulfils the following role: Ensure timely and coordinated collection of information form the field, Serve as a unique point of contact for EUPM staff, especially in emergency situations,

  Perform the technical aspects of the communication and data transmission process, especially with regard to the handling of classified information. b.) National members of EUPM staff in this section will not have access to classified data (EU

  restricted and above). c.) Specific structural changes will be implemented to safeguard the integrity of secure

  communication systems. d.) International police officers will form a core of the shift rotation system but staffing will be

  predominantly local staff.

  Annex G

Logistics Support

• 1. 

  Principles a.) EUPM staff will be provided with sufficient logistical support that is necessary to perform their tasks.

b.) Maximum use will be made of local agreements, hiring, leasing and purchasing of services, material and equipment.

c.) For all logistics, a limited centralised stock will be maintained for operationally essential items.

d.) The EUPM may make available means and resources that can be reutilised for other Missions after satisfying the needs of the Mission.

• 2. 

  Levels of logistic support

  The Mission logistic levels are three fold as follows: 2.1. First level

  Established in Mission HQ, which is required to: a.) Establish and prioritise the Mission logistics requirements. b.) Throughout the Mission AoR, establish theatre wide logistic resources to meet all the

  operational needs of the Mission. c.) Resolve shortfalls in the provision of logistic support, if necessary, by executing redistribution

  within the Mission. d.) Establish the storage of office equipment and stationary necessary to facilitate for delays in

  delivery time lines of supply. e.) Control the usage of all materials required for the Mission, in the most effective manner. f.) Establish the control of vehicle maintenance (servicing, spare parts, breakdown service, body

  repairs) done by the local private workshop companies. g.) Establish software management (e,g, vehicle consumption) centralized in the MHQ 2.2. Second level

Established at HQs of Regional, SIPA and Border Police level, under the responsibility of the Chief Advisers, who is responsible for staff support and permanent control and requesting of

all material, and submit reports through the Mission chain of command.

2.3. Third level

Established at local police co-locations Border Police and SIPA field Offices level, under the responsibility of the team leaders; who is responsible for staff support and permanent control and requesting of all material, and submit reports through the Mission chain of command.

• 3. 

  EUPM Offices

EUPM will use either the offices allocated for the use of EUPM within the premises of local police or containers installed near the local police premises. In exceptional cases, if there is no other way to locate EUPM officers within the premises of the BiH police, in that case,

additional offices will be rented.

• 4. 

  Equipment and material

Regarding the set up of the office equipment; as the Mission will be using offices previously occupied by EUPM, the existing office equipment will be utilised. All EUPM personnel, through controlled issuance, will be responsible for the efficient use of all equipment. Any defects in the equipment or loss of equipment must be reported immediately. The regulations for the use of all equipment and the procedure for reporting defect or loss will be done in

accordance with the SOPs.

• 5. 

  Motor Transportation

  5.1. Principles a.) EUPM staff will be provided with sufficient transportation support that is necessary to

  perform their tasks. b.) Allocation of vehicles will be decided based upon and according to PHoM policy, in order to

  fulfil all operational needs of the Mission. c.) For general use, a limited centralised stock (so called MTO pool and Mission Reserve) will

  be maintained for operationally essential items. d.) The EUPM will make available means and resources that can be reutilised for other Missions

  after satisfying the needs of EUPM follow on. 5.2. Transportation fleet

  Until the further decision that will be taken in consultation with the European Commission

  the fleet will consist of:

  Vehicles Quantity 4x4 VW Golf 131

  Nissan Terrano 27 Sedan vehicles (VIP) 2 Minibus (7 seats) 31 Buses 25 seats 2 Trailer, light cargo 2 Scooter 1

               Mission Reserve:

4x4 VW Golf 23 Nissan Terrano 11 Minibus (7 seats) 1

5.3. Maintenance The maintenance for the vehicles (servicing maintenance, spare parts, repairs, break down service) will be facilitated by licensed workshops throughout BiH, under contracts or agreements established based on the procurement rules of EU.

5.4. Refuelling The refuelling system will be provided by local companies, which will assure coverage throughout BiH. In the event of refuelling system problems appropriate arrangement will be negotiated with EUFOR (Strategic Fuel). Further more EUPM has in its assets containerised fuel tanks for the emergency storage of fuel reserves if necessary.

5.5. Responsibility All EUPM personnel, through controlled issuance, will be responsible for the efficient use of all vehicles. Any defects in vehicles and equipment, or loss of equipment must be reported immediately. The regulations for the use of all equipment and the procedure for vehicle maintenance will be done in accordance with the SOPs.

Annex H

Personnel Administration

• 1. 

  Principles

  The Contributing States will assume full responsibility for the nomination of suitably

  qualified candidates for EUPM in support of the Mission mandate.

  The EUPM PHoM will assume complete responsibility for the personnel under her/his

  authority, and will appoint and deploy EUPM personnel in accordance with the requirements

  of the Mission, taking into consideration the skills and abilities of the respective officers.

  EUPM personnel should be nominated in a way that ensures the best qualified candidate for

  each position.

  The selection will be based upon possession of the necessary skills and abilities required for

  the post. EUPM personnel must demonstrate excellent professional skill, acting with

  impartiality, integrity and with respect for diversity.

• 2. 

  Rules for nomination for secondment officers a) There will be essential requirements and categorized job descriptions for each police post within the EUPM, along with a job application form to be completed by every prospective candidate for the EU Police Mission. Contributing States will be responsible for the accuracy of the information included in the job description forms.

• b) 

  The job descriptions will specify post, category, a description of main tasks and the skills required.

• c) 

  Contributing States will nominate suitably qualified individuals for the EUPM on the basis of the categorised job descriptions.

• d) 

  The nominations shall be submitted to the Civilian Planning and Conduct Capability , where a standardised selection process will be conducted. Additional information about nominated personnel might be requested from the Contributing nations if necessary

• e) 

  EUPM will be responsible for the final selection in co-operation with the Civilian Planning and Conduct Capability in accordance with the established procedures and the EUPM PHoM will appoint the selected personnel to given positions. The Civilian Planning and Conduct Capability will immediately notify Contributing States on the results of selections.

• f) 

  Police Officers shall be seconded by Contributing States for a minimum period of one year. The EUPM PHoM may propose extensions to tours of duty; subject to approval of the Contributing States.

• g) 

  The Civilian Planning and Conduct Capability will coordinate the necessary information and arrangements between the Contributing States and the EUPM.

• i) 

  EUPM will communicate with the Civilian Planning and Conduct Capability in a timely manner concerning future human resources requirements, in order that necessary calls for contributions are efficiently administered.

• 3. 

  Transition phase

  In order to ensure a smooth continuation, some of the police officers previously deployed in EUPM have been selected for the follow on mission, in accordance with the procedures determined by HoM in consultation with the Civilian Planning and Conduct Capability.

• 4. 

  General issues a) Essential requirements will provide guidelines for all Contributing States on selection and participation of EUPM members. The contents include such issues as medical requirements, required language and driving skills and the need for every Mission member to demonstrate excellent professional performance.

• b) 

  General guidance for all assignments to EUPM will establish the specific instructions regarding the deployment of personnel into the Mission area, including transportation, environmental conditions, health protection, clothing and equipment, documentation and financial issues, etc.

• c) 

  All Mission members shall be obliged to reside within BiH during their Mission deployment to satisfy the requirements of security and procedures.

• d) 

  Standard Operating Procedures will provide a precise reference of all administrative and operational issues relating to Mission personnel.

• 5. 

  Training and induction of personnel a) It is essential for the success and credibility of EUPM, that Mission members are well prepared and trained prior to their deployment. Contributing States will be responsible for the preparation and training of personnel selected for deployment to EUPM.

• b) 

  Information will be provided to Contributing states in order to ensure that a common standard of training is delivered to all Mission members. Mission members will also receive induction training upon arrival in the Mission area, concentrating on their specific role within the Mission. The induction training will include, inter alia, topics on the Criminal and Criminal Procedure Codes in BiH.

Annex I

Medical Support

• 1. 

  Public health in BiH

Public health is assessed as adequate with the caveat that Mission members arrive in theatre having previously received all the appropriate vaccinations relevant to BiH. All Mission members should, under national guidance, be vaccinated and immunised in accordance with

internationally accepted guidelines.

• 2. 

  Medical infrastructure

The medical infrastructure in theatre is assessed as adequate for most medical eventualities, including emergency admissions. Resuscitation and stabilisation facilities in theatre are

assessed as adequate. Life Saving surgery is available through local authorities. Surgery to save limbs and systems to prevent potential disability is available through local authorities In the first instance all medical conditions will be treated incorporating internationally accepted best practice. Time constraints on treatment will be governed under international standard best medical practice, and where necessary and appropriate, casualties will under Mission MEDEVAC procedures, be repatriated to the nearest and most appropriate medical facility available to the casualty.

• 3. 

  Medical centre

Medical Centre care for all Mission members will be ensured by locally agreed arrangements with local medical practitioners and dentists. These arrangements will in the first instance cover emergency and assessment visitations. Co-ordination and liaison on medical matters

will be the responsibility of the Chief of the Administration and Support Department.

• 4. 

  MEDEVAC

  As per the SOP, special arrangements with EUFOR will be maintained for emergency

  evacuation.

  Annex J

Communication and Information System

NOT DECLASSIFIED FROM THIS POINT UNTIL THE END OF THE DOCUMENT

(page 78)

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